Terms and Conditions

Badges to be carried visibly

All delegates are required to visibly wear their conference badges, when in Dipoli and when entering the social program events.

Who is eligible for the student registration fee?

For a delegate to be considered a student:

  • She/he must be currently enrolled in a Ph.D / master programme in her/his affiliated institution
  • A proof of this is written on the official stationery and signed by the student's supervisor or head of department.
  • The proof is delivered to the conference bureau as a scanned pdf-file or fax within three (3) working days of the student registration. The e-mail/fax must be sent by the signatory using her/his institution email address/fax number.

If no proof is delivered, the fee is raised to the regular fee.

Payment and confirmation

All payments (registration fee, hotel deposit, dinner) should be made in advance in euros (EUR, €) in connection with the registration. When registering online, you will receive instant confirmation of successful registration to your email.

On-line Payment options:

  • Credit card: Visa, Visa Electron, MasterCard and Eurocard are accepted.
  • Invoiced, at request only, invoice fee 11 €
  • Bank transfer to the Conference account.
    Bank: Pohjola Bank plc
    Address: P.O.Box 308, FIN-00013 POHJOLA
    SWIFT/BIC code: OKOYFIHH
    Account number IBAN: FI58 5730 0820 5594 54
    Account owner: EPS2013
    Reference: Delegate's personal reference number

On-site payment options:

  • Credit card: Visa, Visa Electron, MasterCard and Eurocard are accepted.
  • Cash

Please use the participant’s reference number when making the bank transfer. The reference number will be shown on the automatic reply that you will receive after submitting the registration form online. Payment by bank transfer is to be settled within two weeks of registration, by June 14, 2013 at the latest. Credit card payments will be dealt automatically.

Note!

All payments should be made free of banking charges. Bank drafts as well as personal, traveller's or company cheques cannot be accepted. An invoice will be sent by request only, in which case a supplement of 11 € will be added.

Confirmation of participation

TAVI Congress Bureau will confirm the participation upon receiving the registration and payments. No participation confirmation letters will be sent before all the payments (including the hotel deposit and eventual post-conference tours) have been received.

Cancellation and refund policy

Kindly note that all cancellations and/or changes to registration and accommodation must be made in writing to TAVI Congress Bureau by e-mail or fax.

If a cancellation for the participation and/or hotel reservation is received by April 30th, 2013, the registration fee will be refunded with the exception of a handling fee of 50 € and/or the hotel deposit will be refunded minus a 20 € handling fee. No refunds can be made for cancellations received after April 30th, 2013 or in the case of no-show. There is no extra fee if a delegate's registration is transferred to a colleague from the same organization.

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